Your mission

We are currently looking for a Facilities Associate/Receptionist to join our Amsterdam office for an initial period of 5 months.

Responsible for supporting the administration elements and duties of the Facilities team as well as providing support for the Reception services. The balance of the role is approximately 60% on administrative and 40% on Reception duties.

What you will do:

Facilities

• Assist with the set up of rooms for training, meeting, hospitality, local events etc. ensuring the rooms are available and set up according to customer requirements.
• Maintain Facilities storage areas to ensure safe and proper control of company assets/Inventory
• Maintain correct car parking allocations, record and support visitor / other office parking requirements
• Support the building Security systems, administer badges, maintain system details and integrity
• Assist Facilities team to prepare budgets and forecast information, checking accuracy and highlighting any discrepancies and/or concerns
• Assist with the administration of local Insurance details and claims handling.
• Support and act as point of contact on all Vending, Catering, Hospitality & Free Issue supplies to support the business
• Support the business by ensuring local, proper document archive services are available to the business.
• Administer the local Key Holders lists ensuring latest accurate data is available.  Assist as applicable with the Premises Open & Closing programme, maintaining accurate records of procedures and issue logs.
• Create purchase orders within SAP for vendors

Reception

• Meet & greet guests/visitors, ensuring proper recognition; registration & allocation of appropriate badge/access control; prompt call to Epson host; basic introduction to  the floor facilities; drinks offered & be available to answer any questions
• Provide prompt and appropriate Telephone/Switchboard services, including message taking, call transfer or answers to enquiries
• Deal with Reception email and fax correspondence ensuring answers or redirection as appropriate
• Support proper meeting room bookings and arrange hospitality as requested
• Handle accurate distribution of incoming and outgoing letters and parcels via appropriate services, maintaining accurate records for tracking and invoice processing
• Ensure accuracy of the phone system information with regular updates and routine audits

What we ask for:Bottom of Form

• Ability to work to agreed deadlines
• Previous experience working in a Front of House capacity
• Some administrative experience
• Experience of working within a multinational company and understanding international business environment
• Some knowledge of Health & Safety legislation, procedures and working with them will be advantageous
• Previous experience of SAP / SAP BW highly desirable
• Good Microsoft Office skills, in particular Excel
• Excellent interpersonal and written & verbal communication skills
• Fluent in Local Language & English Language, written & spoken

We are keen to hear from you even if you don’t match all listed requirements, but you identify with our brand and passion for innovation.

What we offer:

Our heritage  

We aspire to be an indispensable company, trusted throughout the world for our commitment to openness, customer satisfaction and sustainability. We respect individuality while promoting teamwork, and we are committed to delivering unique value through innovative and creative solutions.

Our commitment to the environment

We all have a role to play in building a better future. For Epson, being a sustainable company means being mindful of every aspect of our organisation – from the smallest lightbulb to the largest factory. It fuels our innovation, drives our growth, motivates our workforce and, ultimately, to contribute to society.

Our people

We believe a healthy culture, strong values, teamwork, and contribution from a diverse range of individuals will help us to strive for excellence.

Our brand

Ranked by Clarivate Analytics as a Top 100 Global Innovator brand for the last seven years running.

Epson is an equal opportunity employer. We celebrate diversity and are dedicated to fostering an inclusive environment for all employees. We actively encourage applications from individuals of all protected characteristics and are committed to providing any necessary accommodations during the application and assessment process, as well as upon joining our team.

If you require additional assistance for your application or wheelchair access to our facilities, please email recruitment@epson.eu. A member of our team will be happy to assist you.